Wood Stove & Wood Fireplace
Change Out Retailer Information

Interested retailers must request to participate in the voucher program by contacting the Sacramento Metropolitan AQMD and must agree to the program's terms and conditions by signing and submitting the Statement of Expectations (PDF 76 Kb). Retailers must also submit a W-9 (PDF) for the reimbursement account.

The customer voucher application forms can be downloaded (PDF). A Spanish version (PDF) is also available.

The AQMD may audit compliance with this program. The voucher application, Statement of Expectations for the retailers, and the certification from the recycler will all include an agreement that the AQMD can audit to verify compliance with the terms and expectations.  Audits will be conducted at a reasonable time and with reasonable notice to the participants.

Staff will also verify the disposal of the replaced units. 

If requirements of the program have not been met, then the voucher will be voided and reimbursement will not be made.

These are revised procedures for the third implementation phase, which starts September 1, 2007 and ends March 31, 2008. The AQMD cannot accept vouchers before or after these dates.

Procedures from point of sale, through installation and recycling:

1. The customer must sign contract or other binding agreement to purchase a new appliance.
2. Accept the voucher at the time of sale and apply it as a discount to the purchase price of the new appliance.
3. Consider providing additional discount at the time of sale to the purchase price of the certified appliance.
4. Complete the pre-sale verification information of the front page of the voucher.
5. Fax the front page of the voucher to the AQMD at (916) 874-7896 within 5 business days of the purchase agreement date for the new appliance but no later than the expiration date on the voucher, whichever is sooner.
6. Submit a certification to the AQMD stating that you have verified that the appliance to be replaced is an uncertified appliance or an open hearth fireplace.
7. Replace the uncertified appliance, remove it from the residence, and deliver it to a participating recycling facility.
8. Uncertified wood stoves: Remove the refractory material from the wood stove and properly dispose of it; deliver the wood stove to a participating recycling facility.
   

Procedure for reimbursement:

Submit an original invoice to the AQMD for voucher reimbursement within 10 working days of installation. You may list more than one voucher per invoice. Include the following information with each invoice:

1. The original completely filled out voucher showing that you have completed the installation work.
2. The customer invoice showing the voucher, retailer, and manufacturer's discounts as line items. This invoice must list the manufacturer, the type of appliance, and must be signed by the customer.
3. Recycler Certification Form (PDF). (This form is not required if the old appliance was an open hearth fireplace.)
4. A color photo of the appliance you replaced and a color photo of the new, installed appliance.

Installations must be completed by June 30, 2008. If your installation will be delayed past this date due to unforeseen circumstances such as construction delays, you must apply in writing to and by approved by the AQMD for an reimbursement extension by June 30, 2008.

The AQMD will reimburse the retailer for the value of the voucher by mail or in person at the AQMD after the procedures are above are satisfactorily completed.