print logo
Main Content Anchor

Help

Eligibility

How do I count the number of people in my household?

A household usually includes the tax filer, their spouse if they have one, and their tax dependents. To determine your household size, include:

  1. Yourself
  2. Your spouse
  3. The number of children who will receive more than half of their support from you (and your spouse)
  4. The number of people (not your children or spouse) who live with you and receive more than half of their support from you. To determine who should be considered, see the following table:
Relationship Include in household? Notes
Dependent children, including adopted and foster children Yes Include any child you’ll claim as a tax dependent, regardless of age
Children, shared custody Sometimes Include children whose custody you share only during years you claim them as tax dependents.
Non-dependent child under 26 living in the household No Do not include them except if the child is on the title (along with the applicant) of the vehicle to be scrapped
Children under 21 you take care of Yes Include any child under 21 you take care of and who lives with you, even if not your tax dependent.
Unborn children No Don’t include a baby until it’s born. You have up to 60 days after the birth to enroll your baby.
Dependent parents Yes Include parents only if you’ll claim them as tax dependents.
Dependent siblings and other relatives Yes Include them only if you’ll claim them as tax dependents.
Spouse Yes Include your legally married spouse, whether opposite sex or same sex.
Legally separated spouse No Don’t include a legally separated spouse, even if you live together.
Divorced spouse No Don't include a former spouse, even if you live together.
Spouse, living apart Yes Include your spouse unless you’re legally separated or divorced.
Unmarried domestic partner Sometimes Include an unmarried domestic partner only if you have a child together or you will claim your partner as a tax dependent
Roommate No Don’t include people you just live with — unless they’re a spouse, tax dependent, or covered by another exception in this chart.
How do I estimate household income?

When you fill out an application, you will need to provide the prior year’s federal Tax Account Transcript or a Letter of Non-filing from the IRS. The funding we can offer varies based on your hoursehold's annual income. The following provides guidance on how to estimate annual household income:

Whose income to include in your estimate?

Include income from all members of the household (as defined above) who are required to file a tax return.

Do I need to include income of people in my household?

Yes. Eligibility is based on total household income, not the income of only the household member applying for a voucher.

Do I include my dependents’ income from things like summer jobs, work-study, and limited part-time work?

They will count it only if they are required to file a federal tax return. If they file a tax return when they do not have to – for example, to get a tax refund – their income would not be counted.

What income is counted?

If you file taxes, your income must match the adjusted gross income (AGI) listed on your most recent Federal Tax Return. This information can be found on:

  • Line 37 on Form 1040
  • Line 21 on Form 1040A
  • Line 4 on Form 1040EZ
  • Line 36 on Form 1040NR
Types of income to include in your estimate
Income type Include as income? Notes
Federal Taxable Wages Yes If your pay stub lists “federal taxable wages,” use that. If not, use “gross income” and subtract the amounts your employer takes out of your pay for child care, health insurance, and retirement plans.
Tips Yes
Self-employment income Yes Include “net self-employment income” you expect — what you’ll make from your business minus business expenses.
Unemployment compensation Yes
Social Security Yes Include both taxable and non-taxable Social Security income. An annual statement can be printed or downloaded from www.ssa.gov. You will need to establish a login account to access your annual statement from the website. Include annual statement from all members of the household.
Social Security Disability Income (SSDI) Yes But do not include Supplemental Security Income (SSI).
Retirement or pension Income Yes Include most IRA and 401k withdrawals. (See details on retirement income in the instructions for IRS publication 1040).
Alimony Yes
Child support No
Capital gains Yes
Investment income Yes Include expected interest and dividends earned on investments, including tax-exempt interest.
Rental and royalty income Yes
Excluded foreign income Yes
Gifts No
Supplemental Security Income (SSI) No But do include Social Security Disability Income (SSDI).
Veterans’ disability payments No
Worker’s Compensation No
Proceeds from loans (like student loans, home equity loans, or bank loans) No
Vehicle eligibility exceptions

An unregistered vehicle or currently registered vehicle not meeting Current Vehicle Eligibility criteria related to registration may still be eligible if proven to have been driven primarily in California for the last two years and not have been registered in any other state or country in the last two years.

Documentation may include the following:

  • Proof of insurance for two consecutive years, without lapses totaling more than 120 days; or
  • Two invoices from an Automotive Repair Dealer registered with the Bureau of Automotive Repair. Invoices must be from two separate calendar years and the oldest may not be older than 24 months. Invoices must include the following:
    • The Automotive Repair Dealer’s valid registration number
    • The name and address of the Automotive Repair dealer
    • Description of a repair or maintenance operation performed on the vehicle
    • The vehicle year, make, model and vehicle identification or license plate number matching the vehicle to be retired
    • The date of the repair or maintenance visit

Collecting Necessary Documents

Which year do you need my income information for?

This depends upon when you last filed your taxes. If you have filed your taxes for 2019, please provide the 2019 Tax Account Transcript (if currently available from the IRS).

If you did not file taxes, please request a Letter of Non-filing for 2019. You will also need to fill out the Household Income Affadavit form to reflect your total income.

How do I know if I need a Tax Account Transcript of a Letter of Nonfiling?

If you filed your taxes for 2019, you should be able to request your Tax Account Transcript.

If you have not filed your taxes for 2019 , you should be able to request a Letter of Nonfiling.

How do I get a Tax Account Transcript from the IRS?

You may request your information from the IRS through any one of the following options.

Tip: To avoid delaying the time it takes to access your tax records from the IRS, we highly recommend that you first try to do the Online Instant Download (Option 1).

Please note: Option 1 requires that you provide information connected to a financial account, such as a credit card, student loan, auto loan, mortgage or home equity loan, home equity line of credit. If you have never had any of these types of financial accounts, we recommend you proceed with one of the other options listed below.

  • IRS Option #1 - Online instant download
  • IRS Option #2 - Online request by mail
  • IRS Option #3 - Request by mail or fax
  • IRS Option #4 - Schedule an appointment at the IRS office*
  • IRS Option #5 - Call to request by mail (automated self-service line)*

* These options are not currently available due to the COVID-19 Health Crisis. Please proceed with one of the other options until further notice.

How do I get a Letter of Non-filing from the IRS?

You may request your information from the IRS through any one of the following options.

Tip: To avoid delaying the time it takes to access your tax records from the IRS, we highly recommend that you first try to do the Online Instant Download (Option 1).

Please note: Option 1 requires that you provide information connected to a financial account, such as a credit card, student loan, auto loan, mortgage or home equity loan, home equity line of credit. If you have never had any of these types of financial accounts, please proceed with a different option.

  • IRS Option #1 - Online instant download
  • IRS Option #2 - Online request by mail
  • IRS Option #3 - Request by mail or fax
  • IRS Option #4 - Schedule an appointment at the IRS office*

* This options are not currently available due to the COVID-19 Health Crisis. Please proceed with one of the other options until further notice.

IRS Option #1: Online Instant Download

Tip: When going to the IRS website to request your transcript, use the Internet Explorer browser to allow for instant document downloads. We also reccomend submitting the request on a computer rather than on a smartphone device. Requests made on a smartphone may be rejected by the IRS.

Please note: Option 1 requires that you provide information connected to a financial account, such as a credit card, student loan, auto loan, mortgage or home equity loan, home equity line of credit. If you have never had any of these types of financial accounts, please proceed with a different option.

  1. Start by going to https://www.irs.gov/individuals/get-transcript
  2. Click on the blue button that says "Get Transcript Online".
  3. If you do not already have an online account with the IRS, click "Create Account". If you already have an online account with the IRS, enter your information to Log in (You may skip ahead).
  4. Click "Continue" on the next page.
  5. Click "Yes" after gathering your information.
  6. Click "Yes" after gathering your information.
  7. Read through and click "Continue".
  8. Fill out your complete information. When complete, click "Send Code" then check your email for the code.
  9. Enter the code that was sent to you via email. When complete, click "Continue".
  10. Once you finish confirming the code, enter your personal information so that you can verify your identity.
  11. Select which information you would like to provide to verify your account with the IRS by clicking on the circle to mark your selection. Type your information into the blank text box. Then click "Continue"
  12. You will then be asked to verify your phone number. Type your phone number into the text box and click "Send Message"
  13. Now you will be invited to create your user profile. Create a username and password to use for your IRS profile. Remember to include your email address.
  14. You will be asked to "Choose a site phrase". For this section, type in a phrase that you will recognize or that will sound familiar each time you log into your IRS account. Click "Continue" when finished.
  15. To select a Site Image, click on the "Choose your site image". Then, select an image that would look familiar each time you log into your IRS account. Click "Continue" when finished.
  16. Use the drop-down menu to select the reason you need a transcript.
    • If you have filed taxes for the previous year, select "Adjusted Gross Income".
    • If you DID NOT file taxes, select your "Letter of Non-filing".

IRS Option #2: Online Mail Request
  1. Start by going to https://www.irs.gov/individuals/get-transcript
  2. Click on the blue "Get Transcript by Mail" button.
  3. When you click on this, you will be directed to the next page where you will see a warning. Go ahead and click on the "OK" to proceed.
  4. Tip: When entering your address, use abbreviations, (Ave, St, Ct, Blvd). The website is very sensitive about how addresses are input. If the request does not go through, try again and type in your address in a different way. When finished, click "Continue".
  5. On the next page, select the "Account Transcript Option". Select your most recent Tax Year on file. When finished, click "Continue".
  6. If successful, you will see the following confirmation page. Requests can to 5 to 15 or more days to be procesed.

IRS Option #3: Request by Mail or Fax

To submit your request via mail, you must fill out the Form 4506-T. You may click the following link to access the form: https://www.irs.gov/pub/irs-pdf/f4506t.pdf

If you do not have a printer, ask your Case Manager to mail you a copy of the form. Complete forms must be mailed or faxed to the IRS at the following address:

By Mail:

Internal Revenue Service (IRS)

RAIVS Team

Stop 37106

Fresno, CA 93888

By Fax:

1-855-800-8105

IRS Option #4: Schedule an Appointment at the IRS Office

*In person appointments at an IRS Office are not currently available due to the COVID-19 Health Crisis. Please proceed with one of the other options until further notice.

In some cases, the IRS may not be able to verify your identity or your past records. In this case it may be necessary to schedule an in-person appointment at your local IRS Office. The IRS office will not serve walk-ins. You must schedule an appointment in advance. Appointments may be scheduled by calling 1- 844-545-5640.

Contact information for Sacramento IRS Office:

4330 Watt Ave, Sacramento, CA 95821

Phone: 916-974-5225

For more information, visit: https://www.irs.gov/newsroom/before-visiting-an-irs-office-taxpayers-should-call-to-make-an-appointment

For any additional assistance requesting your tax information, please reach out directly to the IRS at 1-800-829-1040.

IRS Option #5: Call to Request by Mail

*Over the phone assistance may be limited due to the COVID-19 Health Crisis.

The IRS has an automated telephone self-service that can be used to order a tax account transcript. Call 1-800-908-9946 to make the request.

Note: You will not be able to request your Letter of non-filing using this phone service.

Where can I find a Notary for the Household Income Affidavit Form?

Applicants who do not file taxes, must submit a Household Income Affidavit. To complete the Household Income Affidavit, you must use the services of a Notary to verify your information. When you go to see the Notary, please make sure you bring an identification card with you. Below is some information to help you access a Notary.

  • United Parcel Service (UPS): UPS stores are currently open during the COVID-19 Health Crisis. Most locations offer Notary services. We recommend calling in advance to check the availability of Notary, walk in services, and appointments. You should expect to be charged around $15 for the service. Use the UPS Store Finder to find a store near you.
  • Banks and Credit Unions: Some banks and credit unions will offer notary services for free or for little charge. We recommend calling your local branch to see if they are open and have a notary available.
  • American Automobile Association (AAA): Many members of AAA have access to free notary services. Call your local branch to see if they can offer this service for you.
  • Mobile Notaries: Mobile notaries are available but come at an additional cost. A mobile notary will typically charge for their service in addition to their travel costs.
How do I get in contact with the DMV during the COVID-19 health crisis?

*Due to the COVID-19 Health Crisis, most CA DMV field offices are not currently accepting in person appointments.

You may visit the DMV website for the latest information on field offices reopening. Please see a list of alternative options below for accessing DMV services during these times.

Phone

Tip: The DMV will not give an option to speak to a representative, so you must say “speak to a representative”. You have the choice of waiting for the agent on the line, or you can request a call back by pressing 1. To contact a DMV agent by telephone, call 1-800-777-0133.

Once you are on the line, you will hear a message regarding DMV’s status due to COVID-19, then directed to an automated speaker to select a reason why you called. Say "Vehicle" or "Vessels" or select 1. Then, say "speak to a representative", to get a call back from a DMV agent.

Online

For the most up to date information, check the DMV website for a complete list of available services.

The following online DMV sercives are available:

  • Requesting your Vehicle Record
  • Renew your Registration or File for Planned Non-Operation (PNO)
  • Renewing your License
  • Request your duplicate Driver's License
  • Change of Address

Please note that you must create an online account with the DMV to access many of these services. Click here to start registering for an online account with the DMV

Kiosks (DMV NOW)

Freestanding self-service kiosks are available at several locations. DMV NOW kiosks offer several services, including the following:

  • Complete your registration renewal
  • Receive your vehicle record
  • Receive a replacement registration card or sticker
  • Receive a duplicate vehicle registration
  • File for planned nonoperation (PNO) status

For more information, see the Frequently Asked Questions about DMV NOW.

If you are not sure where to start, the DMV offers a Virtual Service Adviser on their website. You may start by typing in the service you are looking for and the website will direct you to the appropriate place. Click here to access the DMV Virtual Service Advisor.

Mail

Several services are still available by mail. To complete requests, download the appropriate form from the DMV website. Follow the directions on the form and submit via mail. You may reach out to your Case Manager if you require assistance accessing the appropriate form. Anything mailed to the DMV must have a note explaining why you are mailing them, and what your specific request is. Most inquiries can be mailed to:

DMV Headquarters

2415 1st Ave, Sacramento, CA, 95818

Alternative Option

If you are a member of AAA, you may be able to access some DMV services at your local AAA office branch. Click here for more details

How do I get my vehicle's Registration History from the DMV?

As part of your application, you will need to provide proof of the vehicle's registration for the last 2 consecutive years (there are exceptions if the vehicle has not been registered, talk to your Case Manager for more info). If you do not have records of your vehicle's registration available, you can access them through the CA DMV’s website. You may download the vehicle’s registration for the cost of $2 (paid online or via phone with a credit or debit card).

Note: This option will require access to a printer. If you are not able to access your Vehicle’s Registration History online, you can also request a printout by visiting a DMV Now Kiosk (see above for more details).

Click here to go to the DMV's Record Request website

When accessing your registration history through the DMV website, have the following information ready:

  • Driver's License #
  • Last 5 digits of your vehicle's VIN #
  • License plate #
  • Credit or debit card information

Completing a CC4A Application

How to apply in Fluxx online granting system

Follow instructions below to complete an online application. If you need a paper application, please email our Case Management team at SacCleanCars@gridalternatives.org.

  1. To be considered for funding, you must complete an online application.
  2. To begin your online application, start by creating a user account for the Fluxx portal. To create a user account and access the online application please visit the CC4A Fluxx portal
  3. Please click on the "Create an Account Now" to start, and ensure you have entered accurate information (including email address) when completing the registration form.
  4. You will then receive an email notification from Sacramento Metropolitan Air Quality Management District with login information, which will give you access to the portal and application.
  5. Enter your personal information and click “submit request”.
  6. After you submit your request, you will receive a confirmation email asking you to verify your account and create your password. Check your spam folder, as the email may end up there.
  7. Create a password and click “set password and login”. You will be immediately granted access to the system.
  8. Once you register you can complete the application by clicking the green text box, “Apply for Clean Cars 4 All Grant”
  9. If you require additional assistance creating your account, please contact your Clean Cars 4 All Case Manager.
Tips for filling out the application form

  • Complete the application using a computer or smartphone device.
  • Remember to click "Save" periodically so that you do not lose your progress. You can save your application and return to work on it later. Keep in mind you will have to login again.
  • Complete the entire application BEFORE you click the "Submit" button at the bottom right corner. The application will not allow you to click Submit until you have filled out each section of the application.
  • You must upload at least one document or image to the Documents Section.
  • If you need to access other information while filling out your application, we recommend doing so with a different tab in your browser.
These tips are also available in a PDF document.
If you have questions or concerns you may also contact us at 855-201-5626 or SacCleanCars@gridalternatives.org.
Supporting Page
Back to Top